Argentina Electronic Invoicing in ERPNext: AFIP Compliance & Automation

Implement AFIP-compliant electronic invoicing in ERPNext for Argentina. Automate invoice validation, ensure tax compliance, and streamline financial operations.

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Argentina Electronic Invoicing in ERPNext: AFIP Compliance & Automation

Introduction

ERPNext is a versatile open-source ERP system that allows businesses to manage various operations efficiently. Implementing electronic-invoicing compliance in ERPNext ensures seamless integration with government tax regulations. It automates invoice generation, validation, and real-time reporting to tax authorities. This customization reduces manual errors, enhances accuracy, and streamlines financial operations. Businesses benefit from improved efficiency and compliance with legal standards.

Setup

Follow these steps to set up the Argentina Compliance doctype and enable electronic-invoicing features in ERPNext:

1. Prerequisites

  • ERPNext version 14 or later is installed and running.

  • You have System Manager or Administrator role.

  • Your company’s Tax ID (CUIT) and AFIP Certificate & Key are available.

  • Your system timezone is configured for Argentina/Buenos_Aires.

2. Installation

  • Navigate to your ERPNext bench directory: cd ~/frappe-bench

  • Get the app from the repository: bench get-app argentina_compliance

  • Install the app on your site: bench --site yoursite.domain install-app argentina_compliance

  • Restart the bench: bench restart

3. Installation Behavior

  • Tax Templates for VAT will be automatically created in the system.

  • Required fields for Electronic Invoice will be automatically added in the Sales Invoice Doctype.

  • Required Doctypes such as AFIP Setting and Electronic Invoice Log will be automatically created in the system.

4. Initial Configuration

    Step 1: Create Required file
    CSR (Certificate Signing Request)

    1. Para obtener el certificado por primera vez, hay que dar de alta al DN. Para esto hay que presentar una ‘solicitud de certificado’ o ‘Certificate Signing Request’ (CSR).

    2. El CSR se genera en su computadora, usando la herramienta OpenSSL… Primero hay que generar una clave privada en formato PKCS10 con un mínimo de 2048 bits: openssl genrsa -out MiClavePrivada 2048.

    3. Luego hay que generar el CSR propiamente dicho:
    openssl req
    -new
    -key MiClavePrivada
    -subj "/C=AR/O=subj_o/CN=subj_cn/serialNumber=CUIT subj_cuit"
    -out MiPedidoCSR

    4. Observar que en el serialNumber se escribe ‘CUIT’ seguido de un espacio en blanco y a continuación los 11 dígitos de la CUIT sin separadores.

    Creating the Certificate in AFIP

    1. Opción: ‘Nuevo Certificado’ para acceder al formulario para crear un DN y el certificado inicialmente asociado al mismo.

    2. Los campos a ingresar en el formulario son:
    – Nombre simbólico del DN.
    – CUIT del contribuyente.
    – Solicitud de certificado en formato PKCS10.

    4. Luego presionar ‘Crear DN y Obtener Certificado’. Si no hay errores, el sistema devuelve un certificado x509 en formato PEM.

    5. Luego hay que copiarlo y pegarlo en un editor de texto plano, para grabarlo en su disco duro local.

    PFX Creation

    Si se necesita crear un archivo PFX se puede usar OpenSSL. Por ejemplo:
    openssl pkcs12
    -export
    -inkey MiClavePrivada
    -in certificado.pem
    -out certificado.pfx

    Production Certificate (ARCA)

    • Ingresar al portal de ARCA (www.arca.gob.ar) y presionar el botón ‘Iniciar sesión’.

    • Ingresar su ‘CUIT / CUIL / CDI’ y ‘clave’ y cliquear en ‘INGRESAR.

    • Seleccionar el servicio ‘Administración de Certificados Digitales’.

    • Cliquear en ‘Nueva Relación’… Seleccionar el servicio ‘Administración de Certificados Digitales’… Presionar el botón ‘Confirmar’.

    • Salir del sistema y volver a ingresar.

    • Seleccionar el contribuyente.

    • Cliquear en ‘Agregar alias’.

    • Elegir un nombre para el alias y subir un CSR.

    • Cliquear en ‘Ver’… para poder visualizar y descargar a su PC el certificado.

    Step 2: Configuring AFIP Settings

    1. Go to: Accounting -- Argentina Integration -- AFIP Settings

    2. Go to Credentials Tab.

    3
    Fill in the following details in the row:
    Comapny, CUIT Number, Use SandBox Environment: Testing or Production, Certificate File & Private Key : Upload
    Generate Electronic-Invoice
    4
    Click Generate Token button and it will Validate Connection to ensure the credentials are correct.
    Generate Electronic-Invoice
    5
    Save the DOC.
    Generate Electronic-Invoice
    Step 3: Set Company VAT and Fiscal Information

    1. Go to: Accounting -- Company

    2
    Under the Argentina Compliance section, configure the following:
    Center your VAT Category (e.g., Responsable Inscripto / Monotributista) and Confirm your Tax ID (CUIT)
    Generate Electronic-Invoice
    Step 4: Sales Invoice Configuration

    1. Go to AFIP setting and Details Tab.

    2. In the Table row Select the Naming Series of the Sales Invoice for the Point of Sale created on the AFIP Portal.

    3. Enter the POS Number (Recieved from AFIP portal ) corresponding to the Naming Series.

    4. Save the Document

    Custom Fields to Support Legal Compliance

    To ensure seamless electronic-invoicing compliance within ERPNext, custom fields are introduced to meet regulatory requirements and facilitate tax reporting.

    • Dedicated fields to generate the CAE (Authorization Code) and track its expiration date for each invoice.

    • Custom fields to manage VAT statuses for both customers and the company, ensuring compliance with local tax regulations.

    • Support for multiple payment methods, including bank transfers, credit/debit cards, and digital wallets.

    • Custom fields to manage VAT statuses for both customers and the company, ensuring compliance with local tax regulations.

    • Customer-specific tax identification fields to accommodate different tax categories, such as exempt, general, and reduced VAT rates.

    Enhanced Form Organization

    To improve user experience and ensure a structured layout, form enhancements are implemented in ERPNext:

    • Tab Breaks: Grouping electronic invoicing fields into logical sections to enhance navigation and user efficiency.

    • Column Breaks: Optimizing field placement for better readability and workflow organization.

    • Predefined Select Fields: Standardized dropdown options for VAT statuses, payment methods, and tax categories to reduce manual errors and ensure consistency.

    Process Flow for Sales Invoice with Electronic-Invoice Generation

    A streamlined process flow is established to integrate electronic-invoicing into the sales invoice workflow:

    Here's a quick video demonstrating the process flow integrating Electronic-Invoice into the sales invoice:

    1
    Create and Save Sales Invoice
    Enter customer, item, and payment details, ensuring accuracy before saving as a draft.
    Create and Save Sales Invoice
    2
    Final Edits and Save
    Make necessary corrections and updates, then save the invoice for validation.
    Final Edits and Save
    3
    Generate Electronic-Invoice
    Communicate with the tax authority for validation and authorization. Retrieve the CAE (Authorization Code) and expiration date.
    Generate Electronic-Invoice
    3.1
    Electronic-Invoice Details
    View the generated CAE and expiration date for the invoice.
    Generate Electronic-Invoice Details
    4
    Submit Sales Invoice
    Finalize and submit the invoice after successful Electronic-Invoice generation.
    Submit Sales Invoice
    5
    QR Code
    Embed a QR code on the invoice, enabling instant verification by tax authorities and customers.
    QR Code

    Support for Various Business Scenarios

    ERPNext customizations cater to different business models and regulatory requirements:

    • Multi-Payment Method Handling: Process payments through cash, bank transfers, credit cards, and online gateways.

    • Multi-VAT Status Management: Assign appropriate VAT rates and exemptions based on customer and product categories.

    How We Can Help Companies in Argentina

    Our tailored ERPNext localization solution ensures businesses can seamlessly comply with Argentina's electronic-invoicing regulations while enhancing operational efficiency. Here's how we assist:

    Compliance with AFIP Regulations

    Integration with AFIP's electronic-invoicing API to validate and authorize invoices. Automatic generation of CAE and management of its expiration dates.

    Streamlined Invoicing Process

    Elimination of manual processes by automating invoice validation and submission. Reduction in errors with predefined options and enhanced form organization.

    End-to-End Implementation Support

    Customization of ERPNext to include all required fields and features. Comprehensive training and documentation to ensure smooth adoption. Ongoing support for maintenance and future updates as regulations evolve.

    Scalable and Cost-Effective Solution

    Leveraging open-source ERPNext minimizes software licensing costs. Modular design allows scalability as businesses grow.

    Conclusion

    Implementing electronic-invoicing compliance in ERPNext streamlines tax reporting, reduces manual errors, and enhances regulatory adherence. With custom fields, optimized workflows, and security enhancements, businesses can ensure seamless, accurate, and legally compliant invoicing.
    Know more about our ERP Software and ERP Implementation Services.

    Documentation

    Complete documentation for Argentina Electronic Invoicing in ERPNext is available here.

    License

    GNU GPL V3. (See license.txt for more information).

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