ERP for Chemical

ERP software for the Chemical industry

If you are in a business of manufacturing chemicals and allied products Finbyz ERP for the chemical industry can be your one-stop solution for managing all complex operations. From manufacturing, distribution to exports our experience in working with the chemical industry can help you streamline the operations, improve efficiency, and increase overall productivity.

Quotation_marks

The first rule of any technology used in a business is that automation applied to an efficient operation will magnify the efficiency. The second is that automation applied to an inefficient operation will magnify the inefficiency – Bill Gates

The main aim of every business is to reduce the costs and increase the productivity and efficiency with the help of automating your business processes. But first, you need to understand that ERP for Chemical Industry requires certain different aspects for the business. They are:

  • Strict compliance with regulations

  • Batch/lot wise inventory management

  • Formula Adjustments to improve efficiency or quality

  • Rigorous quality checks at various stages of production

  • Managing complex manufacturing with variation in product quality/quantity.

  • Accurate cost accounting considering by-Products & recycling.

  • Shelf-life and Reformulation

  • Research and Development

Key features of ERP for Chemical Industry:

chemical-formulation

Manage chemical formulation:

Any manufacturing company in chemical business, puts significant amount of time in doing R&D better formulation. Through its lab module, ERP for chemical industry stores all the activities carried out in your LAB, including all different formulations and different chemical parameter of resultant chemical. It can also provide expected cost of newly built formulation based on current price of raw materials.

  • The software aids in tracking all the research for new formulas and recipes of chemicals.

  • With the help of report generations and updated technology, it can help you stay a step ahead of your competition.

sample-and-quotation

Manage samples and quotation:

We understand most of the chemical industries work on orders based on samples. Which creates need of a unique CRM for chemical companies which allows them to manage all the samples sent to prospects and provide regular quotations against these samples based on fluctuations in the raw material prices. In the ERP for Chemical industry we create database of all the samples sent to various clients along with their courier details and client responses.

Supplier Samples

how can we forget samples received from our suppliers, which also can be stored in ERP with details of price fluctuations in the quotation provided by suppliers of the chemical raw material.

Automated Follow-Up

The system can also trigger automated follow-up mailers against the tracking details, to generate most business out of prospects.

chemical-mfg-process

Chemical manufacturing process:

The chemical manufacturing process can be divided in two main operations: Reaction and blending. The ERP software allows you to carry out both these activities with ease in system. We also understand the challenge, where each time the consumed raw material can vary from the standards defined in bill of materials (BOMs). The ERP will allow you to do production entries with actual batch / qty defined by user and compared against the standards defined in BOMs. The system will calculate key parameters such as yield, handling loss and costing based on the actual raw materials consumed.

  • It can also alert management on poor production output on any of these fronts.

  • The system will calculate key parameters such as yield, handling loss and costing based on the actual raw materials consumed.

  • The ERP ensures end-to-end traceability of the whole manufacturing process from the very first stage, the raw material to the final product.

inventory

Chemical Inventory Management:

Chemical ERP software can ensure effective inventory management through its unique features specifically designed for chemical industry. The system maintains the chemical properties like concentration or yield in the batch/lot numbers defined in inventory. The chemical inventory management becomes effective through tree structure warehouses and item groups.

Effective Mannagement

ERP for chemical also has specially designed way to maintain different variants of the same chemical. This can be specifically useful given the fact the many of such variants can be used as an alternative chemical in further process.

quality-assurance

Quality Assurance / inspection:

We understand the chemical business needs strong vigilance on quality inspection of the chemicals manufactures as well as raw materials procured from the market. The chemical ERP system allows you to define quality inspection criteria for all the items. The management can also quality inspection mandatory at time receipt of raw materials, at any stage of manufacturing process or even before delivery of chemicals. The effects can not only improve quality of your finished chemicals, but can also allow you to reduce wastage in production due to poor quality of raw materials delivered by suppliers. Effective management of all these processes in an automated way helps in standardizing of the key activities and tasks. This also makes it easier for the manpower to avoid any confusion in the way things are carried out in the chemical industry.

Benefits of ERP for Chemical Industry

Apart key from these key benefits for chemical industry, there are variety of other benefits offered by the ERP software for the chemical industry if you are looking to automate your processes.

  • Improved collaboration between the team

  • Increase in productivity and efficiency in business processes.

  • Easy compliance with statutory regulations of the government and the environment.

  • Access your customers, products, suppliers at one single platform.

  • Analyze important business information for gaining insights.

  • Systematic planning for decision making.

  • Mobile accessibility of full business information

  • Effective pricing strategies by clear insights on costs.

  • Easy documentation and reduction in process redundancies.

  • Improved branding and high levels of customer satisfaction.

Give your chemical business an upgrade with automation and technology and use the ERP software for managing all your business processes. Get an edge over your competitors and grow your business to heights with increases efficiency and strong insights. All the other key functions such as finance, procurement, delivery and marketing of the product is also handled by in-built modules of the ERP. A well-integrated ERP system can help bring in the simplicity to manage complex operations of the chemical industry.

Other Modules of ERP

Account

Accounting is the language of Business - Warren Buffet.

Account

Accounts module delivers insight into the key account needs of your organization and lets you manage the organizational expenses by delivering valuable insights. It allows you to automate financial and accounting activities such as Sales Invoice, Purchase Invoice and Payment Entries. You can also manage your assets with automated depreciation entries at selected period.

  • Multi company accounting with possibility to get combined accounting reports.

  • Automated payment reminders for your receivables.

  • Easy Integration with CRM.

  • Multi-currency accounting for export/import and hedging.

  • Manage term loans with scheduled automated ECS accounting entries.

  • Detail analytical reports on sales, purchase, gross profit.

CRM

If you are not taking care of your customer, your competitors will. - Bob Hooey

CRM

The CRM Module of ERP solutions allows you to optimally manage your relationship with the customers by providing you a broader range of functionalities that are specially designed to improve your customer service. Say no to searching multiple platforms like mails to accounting software to get 360 degree view of customer, you can get conversations, orders, invoices, deliveries and payment details all on single page.

Features:

  • Manage full conversion cycle from Lead ->Inquiry ->customer management.

  • Never forget to do follow-up calls on time through system reminders.

  • Time line feature like Facebook for each customer/lead allows you to view all mail/phone conversations on single page.

  • Make delegation and monitoring of tasks task more efficient through system generated escalation mails.

Inventory

Inventory is money sitting around in another form. - Rhonda Adams

Inventory

Stock Inventory management is heart of any ERP. Here you can not only check the current stock levels with valuation, but you can also see projected quantity of stock based on purchase orders, sales orders and production orders in hand. The versatility of this ERP makes stock management module highly suitable for all forms of businesses.


  • Manage exact location storage space though Tree structure of warehouse.

  • Possibility of Serial No/Batchwise inventory management.

  • Generate product bundles selling multiple items together.

  • Create multiple price lists for each item, including multi-currency price list.

  • Allow seasonal discounts or offer special pricing to loyal customers through Pricing rules based on customer, Customer Group, Territory or Season.

  • Strong quality control based on predefined inspection criteria to be filled in quality check before receipt of delivery of item.

Purchase

You sell on Emotion, But you justify a Purchase with Logic. - Joseph Sugarman

Purchase

Manage the purchase through workflow of material request. You can create request for quotation and send it in mail to multiple suppliers with the click of a button. Ensuring multiple quotation are received for the requirement and choosing the best quote for purchase order, you can improve efficiency of your purchase department. In fact, this can improve your bottom line by bringing down your cost of goods.

  • Manage your sourcing activities by comparing quotes of multiple suppliers.

  • Send request for quotation to multiple suppliers on click of a button.

  • Item-wise or supplier-wise purchase price analytics.

  • Rate suppliers based on various factors from delivery time to quality of product.

  • Maintain buffer stock with automatic purchase requisition if available quantity in warehouse is below defined level.

Manufacturing

This is where the real work gets done.

Manufacturing

The Manufacturing part of the ERP has been designed to serve businesses in diverse industry backgrounds. The versatility of the software allows SMEs to manage their manufacturing activities with minimal data entries. The system is capable of managing cost of manufactured goods based on raw materials consumed and operational cost based on manufacturing activity time.

  • Manage workstations and standardize operations to be performed with benchmark timing.

  • Allows Multiple Bill of Materials(BOM) for single item with variation in manufacturing formula.

  • Manage not only inventory but also operational cost and workstation availability through BoM.

  • Production planning tool for scheduling manufacturing activities along with sub-assemblies.

  • Production analysis for each batch against the benchmark for getting possible areas of improvement.

Human Resource

You don't build a business. You build People and then people build the business. - Zig Ziglar

Human Resource

Human resource is most important for but ignored part of most of SMEs. The reduction in time wasted in non-core activities and goal-oriented approach increases the productivity of employees. Automation of attendance, payroll and expense claim allows better tracking and reduced redundancies.

  • Manage Employee attendance.

  • Automated Payroll Processing.

  • Leave/holiday management.

  • Expense claim management.

  • Job openings and applicants.

  • Professional Appraisal system.

  • Training and feedback.

Support

Delivery Excellence for creating magical customer experience.

Support

Poor customer service and support costs companies billions of dollars each year. According to Customer Engagement Index by almost half of consumers will stop buying from a company and move to a competitor within one day of having poor customer service. Best brands are known for their best in class service and support. ERP helps you create a system for tracking and resolving customer issues. You can also manage guarantee/warrantee of your products.

  • Ticketing system for issue recording, where tickets can be automatically created through customer email.

  • Possibility of assigning issues to relevant person for resolution.

  • Automated email/sms to customer on resolution of issue.

  • Manage invoicing for maintenance/repair service for items out of warrantee or AMC.

  • Take customer feedback against service to maintain quality standards.

Exim

The Foreign Trade Should be Fair Rather than Free. - Lyn Nofziger

exim

Given the complex nature of export import business we designed special module, which will allow you to manage your requirements more effectively. As you must deal with many regulations the accuracy of the documents is most important for the organization. There are also local lows providing special benefits to exports like Duty drawback, MEIS, etc which require special accounting treatment. Import / Export finance is also has multi-currency nature and many times it come with fixed repayment date.

  • Generate all export documents like Draft BL, Shipping Invoice, Customer Invoice, Packing List, etc on single click.

  • Manage export/import finance with maturity date.

  • Letter of credit facility with drawn amount, conditions and maturity.

  • Manage forward booking in system and check your hedging ratio.

  • Calculate Duty drawback, MEIS and IGST on exports and make accounting entries for these receivables.

  • Manage calculations of Export and Import against Advance Authorization license.

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