Advanced Authorisation Licence IN ERPNext

Why do you Need this App in ERPNext

• You have to declare the Export quantity and amount you will do against Advance authorisation license through which you will get benefit of Import duties. So for Each license the export and import quantity and amount are predefined. So there are two challenges:

For Imports

You can not duty free import of declared items beyond approved quantity and amount. If you by mistake over utilize the license at time of import, you may attract penalties at any future date, when the mistake is caught by the department.

For Exports

When you do export against Advance authorization license you forgo the Duty draw back benefit against that export consignment. So while you must do the export of declared qty and value, doing export more than declared value means you will loose on duty drawback benefit for access amount.

• So when you do import against Advance authorization license, the challenge is you have to ensure you do not use license this license beyond approved amount for import to avoid penalties. Same way for export if you do more exports then required against license you end up loosing duty drawback benefit. We tried to solve this challenge, through this App in ERPNext to make management of Advance authorization license error free with minimal efforts.

How to Manage or create Advance authorisation Licence

1. Go to Advance Authorisation Licence list, click on add Advance Authorisation Licence.

2. Enter License details:

1. License Number

2. Export Item: Select item Which can you use import material to produce

3. Application File No.

4. Export Approved Qty and Export Approved Amount

5. License Amount

6. Currency

7. Date: License Date

8. Due Date: License End Date

9. Application File Date

3. The items you have declared for import and their ratio against export should be mentioned in the Item import ratio table. Ratio must be between 0.01 to 1.

Once this license is created it can be utilized against export and import consignments of declared items.

How to use Advance Authorisation licence for Import

1. Create import purchase invoice with all the details.

2. In Items table you will see fields to select Advance Authorization license.

3. Enter CIF Value and FOB value for imported product.

4. On submit of this purchase invoice these import details will be updated against the license.

5. System will automatically calculate remaining quantities and amount for each declared import item.

6. If sufficient quantity or amount is not available to utilize in any license, system will not allow you to submit this purchase invoice, throwing exact error of maximum available quantity of license.

This will ensure license is never overutilized by the user.

How to use Advance Authorisation licence at the time of Export

1. Create Export Sales Invoice with all the details.

2. In Items table you will see fields to select Advance Authorization license.

3. Enter Freight and Insurance amount in invoice currency to get FOB Value.

4. On submit of this Sales Invoice these export details will be updated against the license.

5. System will automatically calculate remaining export quantity and amount.

6. If sufficient quantity or amount is not available to utilize in any license, system will not allow you to submit this purchase invoice, throwing exact error of maximum available quantity of license.

For export you can allow maximum variation allowed on higher side to ensure you are fulfilling at least committed value of exports against the export license. This will ensure user is not wasting duty drawback benefit on export by limiting excesses to acceptable levels only.