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ERP Software Systems: Implementation & Configuration Guide
Welcome to Finbyz tech's video on ERP implementation steps. In this quick guide, we'll walk you through the critical stages of ERP implementation to help you understand how to successfully configure and deploy ERP software systems in your organization.
1. Define your requirements by evaluating current workflows, identifying inefficiencies, and determining how ERP software systems can streamline operations. Focus on areas like inventory, accounting, and CRM where automation can add value.
2. Choose the right ERP system by analysing your business size, industry-specific needs, and integration capabilities. Collaborate with reliable ERP implementation companies that can tailor solutions and ensure long-term success.
3. Prepare a detailed project plan covering timelines, resources, and implementation phases. Engage all key stakeholders to align business goals and encourage team involvement throughout the ERP journey.
4. Ensure accurate data migration from legacy systems into your new ERP. Standardize and validate data formats to avoid errors and ensure consistency across modules.
5. Configure the ERP system to reflect your business structure and workflows. This includes setting up chart of accounts, user roles, approval hierarchies, and core modules like purchase, sales, and finance. Involve department heads to ensure the configuration meets their specific operational needs.
6. Conduct end-to-end testing including unit testing, integration checks, and user acceptance testing (UAT). This step ensures that your configured ERP functions as expected across all business processes.
7. Train your team effectively. Provide a structured training program that includes live sessions, documentation, and walkthrough videos. Well-trained users are key to leveraging the full potential of any ERP software system.
8. Go live with confidence. Start with a pilot deployment before full-scale rollout. Monitor user feedback and system performance, and work with your ERP implementation company to resolve any post-launch issues.
Thank you for watching! If you have any questions, leave them in the comments section below. Don't forget to like, share, and subscribe to our channel for more informative videos.
Welcome to Finbyz tech's video on ERP implementation steps. In this quick guide, we'll walk you through the critical stages of ERP implementation to help you understand how to successfully configure and deploy ERP software systems in your organization.
1. Define your requirements by evaluating current workflows, identifying inefficiencies, and determining how ERP software systems can streamline operations. Focus on areas like inventory, accounting, and CRM where automation can add value.
2. Choose the right ERP system by analysing your business size, industry-specific needs, and integration capabilities. Collaborate with reliable ERP implementation companies that can tailor solutions and ensure long-term success.
3. Prepare a detailed project plan covering timelines, resources, and implementation phases. Engage all key stakeholders to align business goals and encourage team involvement throughout the ERP journey.
4. Ensure accurate data migration from legacy systems into your new ERP. Standardize and validate data formats to avoid errors and ensure consistency across modules.
5. Configure the ERP system to reflect your business structure and workflows. This includes setting up chart of accounts, user roles, approval hierarchies, and core modules like purchase, sales, and finance. Involve department heads to ensure the configuration meets their specific operational needs.
6. Conduct end-to-end testing including unit testing, integration checks, and user acceptance testing (UAT). This step ensures that your configured ERP functions as expected across all business processes.
7. Train your team effectively. Provide a structured training program that includes live sessions, documentation, and walkthrough videos. Well-trained users are key to leveraging the full potential of any ERP software system.
8. Go live with confidence. Start with a pilot deployment before full-scale rollout. Monitor user feedback and system performance, and work with your ERP implementation company to resolve any post-launch issues.
Thank you for watching! If you have any questions, leave them in the comments section below. Don't forget to like, share, and subscribe to our channel for more informative videos.
How to create System User and Employees in ERPNext
In this video we will learn How to use Forward Contract in ERPNext:
- To begin, go to the Forward Contract List and click on Add Forward Contract.
- Fill in all necessary details such as Booking Reference Number, Contract Amount, Current Rate, Margin, Premium, Booking Rate, and Bank details.
- Choose the Maturity Date and specify the Maturity To party (such as a supplier or customer).
- Click Save and Submit the form to finalize the contract setup.
- forward contract can use through payment entry.
- Go to the Payment Entry list and click on New.
- Select the Party Type and the respective Customer/Supplier.
- Define the Paid From and Paid To accounts (typically a Bank or Cash Account).
- In the Forward Utilization table, select the applicable Forward Contract and enter the Amount Utilized.
- Enter the Amount Paid.
- Enter the Cheque Number and date if bank transfer.
- Click Save and then Submit to complete the transaction.
- to cancel the forward contract
- Navigate back to the Forward Contract List and open the relevant contract.
- In the Cancellation Section, enter the Cancellation Date, Amount, Cancellation Rate, and the Bank.
- Click Add Cancellation Details, then hit Update.
- This action will trigger an automatic Journal Entry for the exchange gain/loss posting, which is visible to the linked System User and related Employee roles with appropriate permissions.
- Please do like & Subscribe to our channel for more tutorials like this!
In this video we will learn How to use Forward Contract in ERPNext:
- To begin, go to the Forward Contract List and click on Add Forward Contract.
- Fill in all necessary details such as Booking Reference Number, Contract Amount, Current Rate, Margin, Premium, Booking Rate, and Bank details.
- Choose the Maturity Date and specify the Maturity To party (such as a supplier or customer).
- Click Save and Submit the form to finalize the contract setup.
- forward contract can use through payment entry.
- Go to the Payment Entry list and click on New.
- Select the Party Type and the respective Customer/Supplier.
- Define the Paid From and Paid To accounts (typically a Bank or Cash Account).
- In the Forward Utilization table, select the applicable Forward Contract and enter the Amount Utilized.
- Enter the Amount Paid.
- Enter the Cheque Number and date if bank transfer.
- Click Save and then Submit to complete the transaction.
- to cancel the forward contract
- Navigate back to the Forward Contract List and open the relevant contract.
- In the Cancellation Section, enter the Cancellation Date, Amount, Cancellation Rate, and the Bank.
- Click Add Cancellation Details, then hit Update.
- This action will trigger an automatic Journal Entry for the exchange gain/loss posting, which is visible to the linked System User and related Employee roles with appropriate permissions.
- Please do like & Subscribe to our channel for more tutorials like this!
How to Create Bank Account and Mode of Payment in ERPNext
In this video, we will learn how to create a Bank Account and set up the Mode of Payment in ERPNext.
First, let's create a bank in ERPNext.
Navigate to the Bank List.
Then, Click on "Add Bank."
Fill in the details: Bank Name, Swift Number, and Bank Website.
Then, Click on "Save."
You can also add the bank address and contact information here.
Now that your bank is ready, the next step is to create a Bank Account.
Go to the Bank Account List and click "Add Bank Account".
Enter the Bank Account Name.
Then, Select the bank, account type, and sub-account type.
If it is the default bank account for all transactions, you can set it as default.
If it is a company bank account, check the "Is Company Account" checkbox. When you check this box, two fields are populated: company account name and company. Select the company account and company.
If it is not a company bank account, you can link it with a customer, supplier, or employee. Select the party type and select the party to link the bank account.
In the account details section, enter the details like I-B-A-N, Branch Code, and Bank Account Number.
Click on "Save."
Once your bank account is configured, the final step is setting up the Mode of Payment in ERPNext.
Go to the Mode of Payment List.
Then, Click on "Add Mode of Payment" and select the type.
In the Accounts section, select the company for which the mode of payment is used and select the account.
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In this video, we will learn how to create a Bank Account and set up the Mode of Payment in ERPNext.
First, let's create a bank in ERPNext.
Navigate to the Bank List.
Then, Click on "Add Bank."
Fill in the details: Bank Name, Swift Number, and Bank Website.
Then, Click on "Save."
You can also add the bank address and contact information here.
Now that your bank is ready, the next step is to create a Bank Account.
Go to the Bank Account List and click "Add Bank Account".
Enter the Bank Account Name.
Then, Select the bank, account type, and sub-account type.
If it is the default bank account for all transactions, you can set it as default.
If it is a company bank account, check the "Is Company Account" checkbox. When you check this box, two fields are populated: company account name and company. Select the company account and company.
If it is not a company bank account, you can link it with a customer, supplier, or employee. Select the party type and select the party to link the bank account.
In the account details section, enter the details like I-B-A-N, Branch Code, and Bank Account Number.
Click on "Save."
Once your bank account is configured, the final step is setting up the Mode of Payment in ERPNext.
Go to the Mode of Payment List.
Then, Click on "Add Mode of Payment" and select the type.
In the Accounts section, select the company for which the mode of payment is used and select the account.
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How to Configure Sales and Purchase Taxes in ERPNext
ERPNext is a versatile Enterprise Resource Planning (ERP) software that allows businesses to manage their financial transactions effectively. Configuring ERPNext sales tax and ERPNext purchase taxes is crucial for accurate financial reporting and statutory compliance. Whether you're dealing with GST, VAT, or other applicable taxes, setting up purchase sales tax templates correctly ensures streamlined operations.
Step 1: Log In to ERPNext
Start by logging in to your ERPNext account using your credentials. Ensure that you have the necessary permissions to configure sales and purchase tax templates.
Step 2: Access the Taxes and Charges Template List
Once logged in, navigate to "Setup" in the main menu and select "Taxes and Charges Template List." This is where you can define tax templates separately for ERPNext sales tax and ERPNext purchase taxes, depending on your business needs.
Step 3: Create a New Tax Template
To create a new purchase sales tax or sales tax template, click on the "+ New" button. This will open a form where you can define specific tax configurations for different transaction types.
Step 4: Define Tax Template Details
In the tax template form, provide the following details:
Tax Category: Select whether the tax is for sales or purchases.
Tax Type: Choose the type of tax, such as GST, VAT, or any other applicable tax.
Tax Rate: Input the percentage rate applicable for your purchase sales tax or sales transaction.
Applicable On: Define if the tax is applied to the net total, item rate, or another basis.
Tax Account: Choose the appropriate ledger/account where the tax amount should be posted.
Tax Included in Basic Rate: Enable this if the item prices already include the tax.
Tax Calculation: Select how the tax should be computed typically "On Net Total" or "On Previous Row Total."
Step 5: Save the Tax Template
After entering all the required tax details, click the "Save" button. You can create multiple templates to handle varying rates for ERPNext sales tax or ERPNext purchase taxes as per regional or product-specific needs.
Step 6: Associate Tax Templates with Items or Suppliers
To apply these tax templates to items or suppliers, you'll need to associate them in the respective master records.
For Items: Go to the Item List, select the desired item, and edit its details. In the "Taxes" section, assign the appropriate purchase sales tax or item-level tax template.
For Suppliers: Navigate to "Buying > Supplier", choose the relevant supplier, and in the "Tax ID" field, associate the proper ERPNext purchase tax template.
Step 7: Test and Validate
Create a few test sales and purchase transactions to confirm whether the right ERPNext sales tax or purchase sales tax templates are being automatically applied and calculated. This helps you avoid discrepancies during actual accounting.
Step 8: Review and Update
Regularly revisit your ERPNext purchase taxes and sales tax configurations to ensure they're up to date with current government regulations and business processes.
Congratulations! You've successfully configured sales and purchase taxes in ERPNext.
By following this detailed guide, you ensure compliance, automation, and accuracy in handling ERPNext purchase taxes and sales tax across your business.
ERPNext is a versatile Enterprise Resource Planning (ERP) software that allows businesses to manage their financial transactions effectively. Configuring ERPNext sales tax and ERPNext purchase taxes is crucial for accurate financial reporting and statutory compliance. Whether you're dealing with GST, VAT, or other applicable taxes, setting up purchase sales tax templates correctly ensures streamlined operations.
Step 1: Log In to ERPNext
Start by logging in to your ERPNext account using your credentials. Ensure that you have the necessary permissions to configure sales and purchase tax templates.
Step 2: Access the Taxes and Charges Template List
Once logged in, navigate to "Setup" in the main menu and select "Taxes and Charges Template List." This is where you can define tax templates separately for ERPNext sales tax and ERPNext purchase taxes, depending on your business needs.
Step 3: Create a New Tax Template
To create a new purchase sales tax or sales tax template, click on the "+ New" button. This will open a form where you can define specific tax configurations for different transaction types.
Step 4: Define Tax Template Details
In the tax template form, provide the following details:
Tax Category: Select whether the tax is for sales or purchases.
Tax Type: Choose the type of tax, such as GST, VAT, or any other applicable tax.
Tax Rate: Input the percentage rate applicable for your purchase sales tax or sales transaction.
Applicable On: Define if the tax is applied to the net total, item rate, or another basis.
Tax Account: Choose the appropriate ledger/account where the tax amount should be posted.
Tax Included in Basic Rate: Enable this if the item prices already include the tax.
Tax Calculation: Select how the tax should be computed typically "On Net Total" or "On Previous Row Total."
Step 5: Save the Tax Template
After entering all the required tax details, click the "Save" button. You can create multiple templates to handle varying rates for ERPNext sales tax or ERPNext purchase taxes as per regional or product-specific needs.
Step 6: Associate Tax Templates with Items or Suppliers
To apply these tax templates to items or suppliers, you'll need to associate them in the respective master records.
For Items: Go to the Item List, select the desired item, and edit its details. In the "Taxes" section, assign the appropriate purchase sales tax or item-level tax template.
For Suppliers: Navigate to "Buying > Supplier", choose the relevant supplier, and in the "Tax ID" field, associate the proper ERPNext purchase tax template.
Step 7: Test and Validate
Create a few test sales and purchase transactions to confirm whether the right ERPNext sales tax or purchase sales tax templates are being automatically applied and calculated. This helps you avoid discrepancies during actual accounting.
Step 8: Review and Update
Regularly revisit your ERPNext purchase taxes and sales tax configurations to ensure they're up to date with current government regulations and business processes.
Congratulations! You've successfully configured sales and purchase taxes in ERPNext.
By following this detailed guide, you ensure compliance, automation, and accuracy in handling ERPNext purchase taxes and sales tax across your business.
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