ERPNext Transaction Audit & Accounting Effectiveness Review
Don't let data entry errors derail your ERP success. We validate your transactions, correct COGS, ensure compliance, and train your team for accurate financial reporting.
Don't Let Data Entry Errors Derail Your ERP Success
You successfully implemented ERPNext. Your team has started entering transactions. But as the months roll by, you start noticing things aren't quite adding up.
- The management reports don't match your gut feeling
- Gross Profit margins seem distorted
- The system-generated GST returns don't align with your manual calculations
This is what we call the 'Go-Live Paradox.'
New users, unfamiliar with the strict logic of an ERP, make small, seemingly harmless mistakes. Managers, also new to the system, don't know exactly what to check. By the time you review the P&L and Balance Sheet, the data is riddled with errors buried under months of transactions.
The High Cost of Invisible Errors
In an integrated system like ERPNext, a mistake is never just an isolated event. It creates a ripple effect:
The 'Locked Data' Nightmare
Finding a wrong Purchase Invoice from three months ago isn't a quick fix. You might have to cancel Manufacturing Entries (where goods were used) and Sales Invoices (where goods were delivered) just to fix one rate. It's a logistical headache.
Financial & Compliance Risk
Bad data means bad government reporting. Incorrect GSTR-1, GSTR-3B, or TDS filings can lead to penalties and unnecessary scrutiny.
Flying Blind
If your COGS (Cost of Goods Sold) is wrong due to negative stock or valuation errors, your profit ratios are fiction. You might be selling at a loss without even knowing it.
Stop trying to fix the past manually. Let us secure your future transactions.
The Solution: Continuous Accounting Audit & Effectiveness Review
Finbyz offers a specialized ERPNext Transaction Audit Service. We act as the bridge between your operational team's data entry and your management's need for accurate reports.
We don't just look for bugs; we look for human behaviors that distort your financial reality. We catch errors before they become permanent problems.
How We Work Together
We believe in empowering your team, not making you dependent on us. Whether you need a short-term cleanup or a long-term guardian for your accounts, our model adapts to you.
1. The Framework
We bring a robust audit framework and specific validation checklists tailored to your industry.
2. The Partnership
Your internal team keeps handling daily accounting and operations. We don't replace them; we supervise the system they work on to ensure they are doing it right.
3. Flexible Engagement
- • Ongoing Guardianship: We continuously monitor your system month-on-month to ensure long-term data integrity
- • Effectiveness Review: We identify skill gaps in your team and provide feedback so they stop making the same mistakes
- • Long-Term Governance: Our goal is to stabilize your system so that accurate reporting becomes "business as usual," not a monthly struggle
Detailed Audit Coverage
We dive deep into your ledgers and transaction logs. Here is exactly what we check to ensure every rupee is accounted for:
Sales & Revenue Cycle
Ensuring your top line is accurate and compliant
- ✓ GST Validation: Tax rules for local, inter-state, and export sales
- ✓ E-Compliance: E-Invoice and E-Way Bill generation verification
- ✓ GSTR-1 Reconciliation: System data vs GST returns matching
- ✓ Export Controls: Currency exchange rates, export invoice tagging, GL mapping
- ✓ Revenue Leakage: Identifying pending delivery notes where goods left but weren't billed
Purchase & Asset Management
Verifying that your costs and assets are truly represented
- ✓ Invoice Completeness: Missing purchase invoices and draft vs submitted status
- ✓ Classification Logic: Assets vs expenses (e.g., capitalizing laptop vs expensing)
- ✓ COGS Validation: Purchase rates flowing into valuation rates
- ✓ Input Tax Credit (ITC): GST purchase register vs GSTR-2B review
- ✓ TDS Compliance: TDS deduction logic based on supplier categories
Inventory, Stock & COGS
The heart of ERPNext—ensuring physical stock matches financial stock
- ✓ Valuation Integrity: Stock Valuation Reports vs Balance Sheet GL matching
- ✓ Negative Stock Analysis: Identifying and correcting negative stock scenarios
- ✓ COGS Postings: Identifying incorrect Cost of Goods Sold entries from unauthorized adjustments
Payment & Banking
Cash is king—we ensure your treasury data is clean
- ✓ Reconciliation: Verifying weekly bank reconciliation statements
- ✓ Suspense Clearance: Identifying and clearing entries in temporary/suspense accounts
- ✓ Payment Linking: Reviewing unreconciled payments for accurate vendor aging reports
Expenses & Statutory Compliance
Ensuring compliance and accurate period reporting
- ✓ Accrual Validation: Expenses booked in correct period (accrual vs cash basis)
- ✓ Pending Journals: Identifying unposted Journal Entries distorting reports
- ✓ Payroll Compliance: Professional Tax (PT) and payroll-related statutory postings
Governance & Monthly Reporting
We don't just fix errors; we report on them so you have full visibility
Monthly Management Review
A sit-down (or virtual) review of the month's health
Financial Health Check
Analysis of Profit, Gross Margin, and expense trends
Period Closing
We help you "Freeze" accounts to prevent back-dated alterations
Recommendation Reports
A periodic guide on which users are making mistakes and how to train them better
Important Distinction: Operational vs. Statutory Audit
Note: This service is not a substitute for the Statutory Audit performed by your Chartered Accountant (CA).
1We are ERPNext Experts with Accounting DNA
- • We check if your ERPNext transactions comply with accounting logic
- • We speak the language of "Doctypes," "GL Entries," and "Stock Reconciliation"
- • We capture operational mistakes users make inside the software
2Your CA's Role
- • Your CA checks if your final numbers comply with the law
- • Traditional CAs may not be familiar with ERPNext internals
- • Your CA needs clean reports (which we help create)
Stop Fixing Yesterday's Mistakes. Start Building Tomorrow's Growth.
Data inaccuracy is the silent killer of ERP ROI. Don't waste your management's time hunting for variances in spreadsheets. Let Finbyz secure your transaction integrity.
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