ERPNext for Logistics Industry
ERP Software for Logistics industry
The logistics sector operates under constant pressure to enhance speed, reliability, and cost-effectiveness. An ERP for the logistics industry, specifically designed for its unique operational demands, is crucial for navigating these complexities. By integrating key processes into a unified platform, a robust logistics ERP system provides the clarity and control needed to streamline your entire supply chain, from initial order to final delivery. This is how leading businesses gain a competitive edge.
“Today’s leading real-world retailer, Walmart, uses software to power its logistics and distribution capabilities, which it has used to crush its competition.” ~Mark Andreesen
Transportation in logistics is concerned with the transfer of goods from one place to another, generally moving goods between warehouses of the same company or multiple companies.Implementing ERP system for the logistics industry with respect to transportation is all about providing real-time information of all indirect costs, related to manpower, documentation, truck maintenance and their impact on profitability.
It tracks all the functions of logistics in an efficient manner making it easy for the decision makers
Features of ERP Software for Logistics Industry
Customer Indent
A logistics ERP system enables seamless management of customer requirements by creating indents with complete item details, source and destination points, and expected delivery dates. This ERP software for logistics industry ensures all orders are documented and centrally accessible for improved tracking and planning.
Truck Allocation
The ERP software for logistics industry provides an advanced truck allocation feature that allows assigning vehicles based on indent requirements and delivery timelines. It also tracks truck availability, driver assignment, and enables hiring of third-party trucks, ensuring optimal fleet utilization.
Trip Management
This logistics ERP system offers comprehensive trip planning, fuel management, and expense tracking. It supports direct payments to drivers, monitors truck status like OnTrip or Idle, and helps maximize resource utilization, making it a critical component of ERP for logistics industry.
Integrated Paper-work
ERP software for logistics industry automates the generation of transport documents such as Lorry Receipts and freight challans. With this logistics ERP system, teams can collaborate effectively with real-time access to delivery, cost, and transit documentation.
Truck Documents Management
This feature of ERP software for logistics industry tracks truck-related documents including insurance, permits, and driver licenses. The system sends renewal alerts, helping logistics companies avoid penalties and stay compliant.
Truck Maintenance Management
The logistics ERP system offers detailed truck maintenance scheduling, including oil and filter changes, repairs, and spare parts tracking. This functionality helps logistics businesses manage maintenance costs and avoid downtime, making it a vital part of ERP for logistics industry.
What Benefits Does ERP Software Offer in the Logistics Industry?
ERP software revolutionizes logistics by streamlining operations from planning to quality control. It replaces manual processes with automation, enhancing efficiency and accuracy.
Here are some of the benefits that ERP software provides in logistics:
Vendor management:
Maintain a comprehensive supply chain process with standardized modules and procedures for each vendor.
Cost Efficiency:
Simplify tasks, reduce redundancies, and save time, leading to significant cost reductions.
Failure Reduction:
Eliminate common issues such as vehicle damages, delivery delays, and tracking errors through integrated monitoring and management tools.
Billing and accounting:
Manage order billing seamlessly by integrating accounting systems with service delivery, providing clear insights into expenses and profit margins.
Multi-Location Coordination:
Facilitate strong collaboration among teams across various locations, ensuring timely order deliveries and reducing communication gaps.
ERP Software Process in the Logistics Industry
-->The simplified process followed by ERP software is as below:
Phase 1:
Requirement Management:Handle client logistics requirements, including precautions, truck types, and dispatch scheduling.
Phase 2:
Execution: Allocate resources like trucks and drivers as per requirements and execute service orders efficiently.
Phase 3:
Reporting: Trace fleet capabilities, driver performance, and process completion times for continuous improvement.
Phase 4:
Invoicing: Bill executed service orders promptly and send timely payment reminders to clients.
Phase 5 :
Damage Claims: Manage goods damage or loss claims by issuing credit notes, ensuring client satisfaction and trust.
“Eighty-five percent of the reasons for failure are deficiencies in the systems and process rather than the employee. The role of management is to change the process rather than badgering individuals to do better.” ~ W. Edwards Deming
Finbyz is committed to transforming logistics operations with our specialized ERPNext for logistics industry. As a trusted ERP implementation partner, we deliver tailored ERP solutions designed specifically for the logistics sector. Our expertise ensures seamless integration and optimization of logistics workflows, empowering businesses with greater transparency, real-time data access, and operational efficiency.
Our logistics ERP system streamlines critical functions such as fleet management, inventory control, transportation tracking, and maintenance scheduling. With ERP software for logistics industry, including vertical solutions like ERP for Chemical Industry, Manufacturing ERP, Engineering ERP Software, and ERP for Trading, businesses gain a unified platform that connects departments like Human Resource Management, finance, and marketing. This not only reduces manual documentation but also supports data-driven decision-making, resource optimization, and improved workforce productivity.
Other Modules of ERP
Account
Accounting is the language of Business - Warren Buffet.
Accounts module delivers insight into the key account needs of your organization and lets you manage the organizational expenses by delivering valuable insights. It allows you to automate financial and accounting activities such as Sales Invoice, Purchase Invoice and Payment Entries. You can also manage your assets with automated depreciation entries at selected period.
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Multi company accounting with possibility to get combined accounting reports.
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Automated payment reminders for your receivables.
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Easy Integration with CRM Software.
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Multi-currency accounting for export/import and hedging.
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Manage term loans with scheduled automated ECS accounting entries.
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Detail analytical reports on sales, purchase, gross profit.
CRM
If you are not taking care of your customer, your competitors will. - Bob Hooey
The CRM Module of ERP solutions allows you to optimally manage your relationship with the customers by providing you a broader range of functionalities that are specially designed to improve your customer service. Say no to searching multiple platforms like mails to accounting software to get 360 degree view of customer, you can get conversations, orders, invoices, deliveries and payment details all on single page.
Features:
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Manage full conversion cycle from Lead ->Inquiry ->customer management.
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Never forget to do follow-up calls on time through system reminders.
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Time line feature like Facebook for each customer/lead allows you to view all mail/phone conversations on single page.
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Make delegation and monitoring of tasks task more efficient through system generated escalation mails.
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The CRM's Meeting Management feature helps organize and streamline meetings efficiently with objectives and outcomes.
Inventory
Inventory is money sitting around in another form. - Rhonda Adams
Stock Inventory management is heart of any ERP. Here you can not only check the current stock levels with valuation, but you can also see projected quantity of stock based on purchase orders, sales orders and production orders in hand. The versatility of this ERP makes stock management module highly suitable for all forms of businesses.
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Manage exact location storage space though Tree structure of warehouse.
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Possibility of Serial No/Batchwise inventory management.
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Generate product bundles selling multiple items together.
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Create multiple price lists for each item, including multi-currency price list.
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Allow seasonal discounts or offer special pricing to loyal customers through Pricing rules based on customer, Customer Group, Territory or Season.
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Strong quality control based on predefined inspection criteria to be filled in quality check before receipt of delivery of item.
Purchase
You sell on Emotion, But you justify a Purchase with Logic. - Joseph Sugarman
Manage the purchase through workflow of material request. You can create request for quotation and send it in mail to multiple suppliers with the click of a button. Ensuring multiple quotation are received for the requirement and choosing the best quote for purchase order, you can improve efficiency of your purchase department. In fact, this can improve your bottom line by bringing down your cost of goods.
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Manage your sourcing activities by comparing quotes of multiple suppliers.
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Send request for quotation to multiple suppliers on click of a button.
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Item-wise or supplier-wise purchase price analytics.
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Rate suppliers based on various factors from delivery time to quality of product.
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Maintain buffer stock with automatic purchase requisition if available quantity in warehouse is below defined level.
Manufacturing
This is where the real work gets done.
The Manufacturing part of the ERP has been designed to serve businesses in diverse industry backgrounds. The versatility of the software allows SMEs to manage their manufacturing activities with minimal data entries. The system is capable of managing cost of manufactured goods based on raw materials consumed and operational cost based on manufacturing activity time.
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Manage workstations and standardize operations to be performed with benchmark timing.
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Allows Multiple Bill of Materials(BOM) for single item with variation in manufacturing formula.
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Manage not only inventory but also operational cost and workstation availability through BoM.
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Production planning tool for scheduling manufacturing activities along with sub-assemblies.
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Production analysis for each batch against the benchmark for getting possible areas of improvement.
Human Resource
You don't build a business. You build People and then people build the business. - Zig Ziglar
Human resource is most important for but ignored part of most of SMEs. The reduction in time wasted in non-core activities and goal-oriented approach increases the productivity of employees. Automation of attendance, payroll and expense claim allows better tracking and reduced redundancies.
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Manage Employee attendance.
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Automated Payroll Processing.
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Leave/holiday management.
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Expense claim management.
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Job openings and applicants.
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Professional Appraisal system.
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Training and feedback.
Asset
Know what you own, and know why you own it. - Peter Lynch
ERPNext simplifies asset management from procurement to disposal, including IT infrastructure and equipment, all through a centralized system. With multiple capabilities integrated into a single application, managing assets has never been easier.
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ERPNext offers a centralized system for asset management.
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The platform facilitates managing assets from procurement to disposal.
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IT infrastructure and equipment can be managed through the system.
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Multiple capabilities are integrated into a single application to make asset management more efficient.
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Asset masters can be created and managed.
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Depreciation and maintenance can be tracked.
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Real-time reporting and analytics are available to assist with decision-making.
Project
A goal without a plan is just a wish. - Antoine de Saint-Exupéry
ERPNext project management assists in the planning, organization, and administration of the various tasks and activities involved in managing a project, ensuring that they are documented and tracked.
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ERPNext project management assists in planning, organizing, and administering various tasks and activities of a project.
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It helps to break down a project into smaller tasks and assign responsibilities.
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Project timelines, budgets, and progress can be tracked and monitored.
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Communication among team members can be managed through the system.
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Project templates can be created and reused.
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Real-time analytics and reporting are available to monitor the project's progress.
Support
Delivery Excellence for creating magical customer experience.
Poor customer service and support costs companies billions of dollars each year. According to Customer Engagement Index by almost half of consumers will stop buying from a company and move to a competitor within one day of having poor customer service. Best brands are known for their best in class service and support. ERP helps you create a system for tracking and resolving customer issues. You can also manage guarantee/warrantee of your products.
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Ticketing system for issue recording, where tickets can be automatically created through customer email.
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Possibility of assigning issues to relevant person for resolution.
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Automated email/sms to customer on resolution of issue.
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Manage invoicing for maintenance/repair service for items out of warrantee or AMC.
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Take customer feedback against service to maintain quality standards.
Exim
The Foreign Trade Should be Fair Rather than Free. - Lyn Nofziger
Given the complex nature of export import business we designed special module, which will allow you to manage your requirements more effectively. As you must deal with many regulations the accuracy of the documents is most important for the organization. There are also local lows providing special benefits to exports like Duty drawback, MEIS, etc which require special accounting treatment. Import / Export finance is also has multi-currency nature and many times it come with fixed repayment date.
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Generate all export documents like Draft BL, Shipping Invoice, Customer Invoice, Packing List, etc on single click.
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Manage export/import finance with maturity date.
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Letter of credit facility with drawn amount, conditions and maturity.
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Manage forward Contract in system and check your hedging ratio.
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Calculate RODTEP Claim, MEIS and IGST on exports and make accounting entries for these receivables.
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Manage calculations of Export and Import against Advance Authorization license.